e-Procurement Management System

About the Course

e-Procurement promotes and drives structure, governance and commercial; benefit within procurement simply through process automation, transparency of process and removal of the potential for fraudulent activities.

It was developed in the 1980’s when electronic data interchange (EDI) was first introduced and became a platform for the sharing of files and documents between organisations which then removed the need for the slow and cumbersome methodology of having to utilise physical, hand delivered documents. The development of EDI led to e-mail becoming the prime platform for data/file exchange and has ultimately led to today’s e-Procurement solutions.

E-Procurement provides many benefits but can be summarised as:

• Task Automation
• Procurement Task, Workflow, Control, & Governance
• Spend Visibility
• External Customers and Supply Chain Partners

Many organisations have implemented/adopted end-to-end e-Procurement systems that cover either part or the whole procurement cycle/supply chain and now view the use of such systems / processes as essential procurement skills.

This e-Procurement Management System training course will provide the in-depth knowledge of the benefits and practicality of procurement, aligning to the values, ethics, and morals, code of conduct, organisational perspective, and relevance in achieving the vision, mission, and goals of the organisation.

Core Objectives

After completing this training course, each delegate will have gained vital skills that will provide a significant positive impact on their performance.

Delegates will achieve the following objectives:

• Understand the best practice application of e-Procurement
• Evaluate and appraise the benefits of such a solution
• Develop a greater understanding of applicability and suitability of e-Procurement as a solution
• Obtain the necessary skills to manage and deliver e-Procurement solutions and benefits
• Create a strategy and business justification for the implementation of e-Procurement aligned with the organisational objectives

Training Approach

This training course is driven by a blended learning approach and draws on various adult learning techniques such as action learning, experiential exercises, group discussions, video case studies, role play and self-reflection activities. The resulting variety helps delegates stay engaged throughout the course, feel challenged and draw quick wins for their development. It also ensures delegates are exposed to ample opportunities to apply what they learn to the real-world challenges they face back in the workplace.

The Attendees

This training course would be of great use to anyone within an organisation that works within the functions of finance, operations, procurement, supply chain, logistics and/or administration and will be of particular interest to.

Likewise, it will be valuable to the professionals but not limited to the following:

• Procurement Directors
• Procurement Managers
• Supplier Managers
• Category Managers
• Senior Buyers

Daily Discussion

DAY ONE: PROCUREMENT PRINCIPLES – THE ROLE IN AN ORGANISATION

• Role and influence of Procurement in an organisation
• Business Needs
• Procurement Strategy
• RFx
• Logistics, Warehousing, and Supply Chain
• Contract Performance

DAY TWO: E-PROCUREMENT PRINCIPLES I

• Relationship Management
• e-Procurement Overview: What, Why, Where, When and How?
• Capabilities
• Internal Stakeholder Ordering
• Approval Process

DAY THREE: E-PROCUREMENT PRINCIPLES II

• e-Quotation Preparations
• e-Tendering – RFI/RFQ
• e-Tendering – Auction
• e-Quotation Evaluation
• e-Purchase Orders

DAY FOUR: E-PROCUREMENT MANAGEMENT

• Implementation
• Workflows & Processes
• Business Models
• Negotiation
• Adversarial and Combative
• Influencing
• The “Balance of Power”

DAY FIVE: E-PROCUREMENT DEPLOYMENT AND IMPLEMENTATION

• Implementation
• Stakeholder Management
• Business Process Integration
• Project Management
• Resource
• Communications
  • Internal
  • External/Suppliers
• Contracts
  • Contract Law
  • Contracts and Electronic Signatures
  • Contract Formation and e-Trading