Managing Board Meetings in the Digital Age

About the Course

Managing board meetings effectively has become increasingly complex. With the rapid shift towards virtual platforms and hybrid models, traditional boardroom dynamics are being redefined, and new strategies and tools are critical. This 5-day interactive Managing Board Meetings in the Digital Age training course will give board members, executives, and facilitators the necessary skills and knowledge to manage meetings effectively in this digital age, ensuring they remain productive, efficient, and aligned with organisational goals.

Effective digital board meetings are not simply about using the latest technology; they require a strategic approach to leadership, communication, and decision-making. As organisations embrace digital transformation, board members must adapt to new ways of interacting, collaborating, and making decisions while maintaining the integrity of governance and accountability. It will empower delegates to leverage the right digital tools and platforms, enhancing their ability to communicate seamlessly, manage discussions efficiently, and drive impactful decisions.

Delegates will gain a deep understanding of how to overcome the unique challenges of virtual meetings, such as managing disengagement, addressing technical disruptions, promoting meaningful participation, emphasizing technical proficiency, and the softer skills needed to lead and collaborate effectively in a digital context. They will leave with a clear framework to streamline digital board operations, improve meeting effectiveness, and ensure their boards can continue operating at the highest level, regardless of the format.

Core Objectives

The delegates will achieve the following objectives: 

• Identify key challenges and best practices for conducting board meetings in a digital environment
• Explain the impact of digital tools on communication, decision-making, and collaboration within board meetings
• Implement strategies to enhance virtual meeting engagement and overcome common digital disruptions
• Evaluate the effectiveness of various digital tools and platforms used in board meetings
• Assess the performance and impact of board meeting processes in both traditional and virtual formats
• Develop a comprehensive digital meeting plan that incorporates both technological and interpersonal strategies to drive productivity
• Integrate traditional board meeting principles with innovative digital practices to optimise boardroom outcomes

Training Approach

This training course incorporates a blend of interactive learning, expert-led discussions, and practical exercises where delegates will engage in real-world scenarios, enabling them to apply strategies immediately to enhance their boardroom effectiveness. Through collaborative learning and peer feedback, delegates will develop the skills necessary to lead and contribute meaningfully to high-performance board meetings.

The Attendees

This training course is suitable for senior leaders and executives who participate in or oversee board meetings and those responsible for managing and facilitating such meetings.

Though, it will be highly valuable to professionals, including but not limited to the following:

• Board Members
• Chief Executive Officers (CEOs)
• Chief Operating Officers (COOs)
• Chief Financial Officers (CFOs)
• Senior Executives
• Board Chairs
• Executive Assistants
• Project Managers
• Risk Managers

Daily Discussion

DAY ONE: PRINCIPLES OF MANAGING BOARD MEETINGS IN THE DIGITAL AGE

• Role of Technology in Board Meetings
• Virtual and Hybrid Meeting Formats
• Setting Clear Objectives for Digital Meetings
• Time and Priority Management Online
• Enhancing Collaboration with Digital Tools
• Ensuring Effective Virtual Communication

DAY TWO: DIGITAL TOOLS AND PLATFORMS FOR BOARD MEETINGS

• Choosing the Right Communication Platforms
• Collaboration Tools for Decision-making
• Data Security in Digital Meetings
• Digital Voting Systems and e-Resolutions
• Managing Documents in Cloud-based Systems
• Video Conferencing with Board Operations

DAY THREE: LEADERSHIP AND GOVERNANCE IN THE DIGITAL MEETING CONTEXT

• Leading Effective Digital Board Meetings
• Governance and Compliance with Digital Tools
• Enhancing Accountability Through Digital Platforms
• Facilitating Remote Board Discussions
• Building Trust in Virtual Boardrooms
• Leadership Styles for Online Settings

DAY FOUR: DECISION-MAKING AND DOCUMENTATION IN DIGITAL MEETINGS

• Structuring Digital Meeting Agendas
• Capturing Minutes and Resolutions Digitally
• Real-time Decision-making Tools
• Tracking Actions and Follow-ups
• Ensuring Transparency in Decisions
• Maximising Knowledge-sharing Digitally 

DAY FIVE: OVERCOMING CHALLENGES AND IMPROVING BOARD MEETING EFFECTIVENESS

• Addressing Digital Meeting Challenges
• Enhancing Virtual Participation and Engagement
• Managing Technical Issues and Fatigue
• Best Practices for Diverse Board Members
• Building an Inclusive Digital Board Culture
• Evaluating Digital Meeting Effectiveness