Contracts Administration: From Award to Completion

About the Course

Effective contract administration is vital in successfully executing projects across various industries. It ensures the agreed timelines, budgets, and performance expectations meet all contractual obligations. In sectors where financial accountability and legal compliance are closely monitored, efficient contract handling directly impacts project outcomes. When a contract is awarded, professionals must set clear expectations and align all stakeholders to their respective roles. They must also manage potential risks, resolve issues as they arise, and maintain proper documentation throughout the contract period. Consistent communication and coordination across departments are essential to keeping the contract on track and avoiding costly delays or disputes.

This 5-day comprehensive Contracts Administration: From Award to Completion training course provides a practical and structured approach to managing contracts from award to closeout. It equips professionals with the skills needed to oversee contract execution, maintain control, and ensure compliance throughout the contract lifecycle. Delegates will understand how to manage contract details, coordinate with stakeholders, and uphold performance standards in real-time project settings, emphasizing tools and techniques for effectively handling documentation, contractor communication, and payment processes. It is ideal for professionals responsible for contract delivery and those seeking to enhance their knowledge of contract performance and administrative procedures. Delegates can contribute to successful project outcomes through disciplined and transparent contract administration.

Core Objectives

The delegates will achieve the following objectives:

• Identify the key roles, responsibilities, and processes involved in post-award contract administration
• Describe the steps required to initiate and control contract mobilisation activities
• Demonstrate the ability to manage contractual communications, records, and documentation effectively
• Analyse project progress to detect deviations, performance issues, and potential risks
• Evaluate contractor claims, payment requests, and variation submissions for accuracy and entitlement
• Develop appropriate procedures for handling changes, extensions, and compliance requirements
• Implement structured closeout practices to ensure proper contract closure and accountability

Training Approach

This training course will combine expert instruction, interactive group activities, and guided walkthroughs of contract administration processes. Delegates will use role-based scenarios to apply best practices in managing post-award tasks and documentation. Practical tools, visual references, and real-time feedback will support knowledge retention and skill development throughout the sessions.

The Attendees

This training course is intended for professionals involved in managing contracts after award, ensuring that obligations are fulfilled, risks are controlled, and deliverables are met.

Likewise, it will be valuable to the professionals but not limited to the following:

• Contract Administrators
• Project Engineers and Managers
• Site and Construction Managers
• Quantity Surveyors
• Commercial and Claims Specialists
• Document Controllers
• Vendor and Subcontractor Coordinators
• Cost and Budget Control Analysts

Daily Discussion

DAY ONE: CONTRACT MOBILISATION AND KICK-OFF PROCESSES

• Reviewing Award Documents
• Mobilising Teams and Stakeholders
• Setting Administrative Controls
• Establishing Baseline Schedules
• Defining Roles and Duties
• Preparing Site Handover

DAY TWO: MANAGING CONTRACT EXECUTION AND DOCUMENTATION

• Handling Contract Correspondence
• Managing Submittals and Queries
• Processing Site Instructions
• Keeping Project Records Updated
• Coordinating Change Requests
• Ensuring Document Traceability

DAY THREE: MONITORING PERFORMANCE AND MANAGING VARIATIONS

• Tracking Contractual Progress
• Handling Variations and Extensions
• Monitoring Deliverable Compliance
• Evaluating Performance Metrics
• Recording Issues and Risks
• Conducting Progress Reviews

DAY FOUR: FINANCIAL ADMINISTRATION AND CLAIMS MANAGEMENT

• Processing Interim Payments
• Verifying Invoices and Certificates
• Logging Financial Changes
• Assessing Time and Cost Claims
• Controlling Contract Budgets
• Supporting Financial Audits

DAY FIVE: CONTRACT CLOSEOUT AND POST-COMPLETION ACTIVITIES

• Issuing Completion Certificates
• Finalising Deficiency Lists
• Managing Final Handover
• Closing Financial Accounts
• Archiving Contract Records
• Resolving Outstanding Issues

Certificate Awarded

Upon successful completion of this training course, participants will be awarded a Certificate of Completion from XCalibre Training Centre, acknowledging their accomplishment. This certificate serves as a testament to their dedication to developing their skills and advancing their expertise in their respective fields.